Which is the Best Mail Server for Windows Web Hosting ?

Looking for the perfect mail server to complement your Windows web hosting? Look no further! In this blog post, we’ll explore various mail server options and walk you through finding the ideal match for your needs. Whether you prioritize features or reliability, we’ve got you covered.

More than 4 billion people use emails, which is expected to rise in the coming years. As a result, it becomes crucial for business owners to store and secure user information. This is where email hosting comes into play.

Whether setting up a new website, moving your current one, or just wanting to improve things, stick with us. By the end, you’ll be equipped to make the perfect choice for your Windows web hosting setup.

Let’s get started!

What Is The Mail Server?

Email has become essential for talking to people online. Email is still widely used, even with all the new chat methods. When you send an email, it goes through special computers called mail servers, which help it reach the person you’re sending it to.

These servers are like mail hubs, managing the delivery of messages. For businesses, having their email system is crucial. This article discusses the best email servers for Windows Hosting, helping people pick the right one without spending too much time searching.

This article introduces and explains the best Windows Mail servers, aiming to help you choose the right one for your professional needs quickly and efficiently.

Choosing the Right Windows Hosting

Now that you know how crucial a mail server is for your website, choosing the right Windows Hosting platform is just as important.

AccuWeb Hosting provides robust Windows Hosting plans that match well with different email server options.

Our Windows Hosting plans are designed to work smoothly with any email server. Your website and email will run smoothly with optimized Windows Server environment setups.

We promise 99.9% uptime, so your site will hardly ever be down. Plus, you can easily upgrade your storage, bandwidth, and processing power as your website and email needs grow.

Additionally, AccuWeb Hosting offers Microsoft’s security features to ensure the safety of your data and operations. If you encounter any technical issues, our 24/7 support team, experts in Windows Hosting, is here to help you every step of the way.

What Essential Features Should a Mail Server Have?

Selecting the optimal mail server depends on individual or organizational requirements, yet essential features that every top email server should have include:

  1. Easy setup and user-friendly interface for effortless management.
  2. MTA (Mail Transfer Agent) supports handling outgoing emails for multiple users.
  3. MDA (Mail Delivery Agent) support for accurate email redirection to inboxes.
  4. The mail server should follow common email rules, such as SMTP, IMAP, and POP3, so it works well with many different email programs.
  5. Including important tools like spam filters, antivirus scans, and ways to verify users.
  6. Secure user authentication and access control with features such as password policies, account locking, and user role definitions.
  7. Access to an active community forum and community-based support for free email server options, ensuring ongoing development and updates.
  8. Comprehensive documentation and support resources for troubleshooting and optimizing server performance include forums, guides, and FAQs.

6 Best Windows Mail Servers In 2024

Deciding on the right mail server relies on what you need and like. Here, we present the most popular mail servers for Windows

Table Of Content

  1. hMailServer
  2. Kolab Groupware
  3. MailEnable
  4. Apache James
  5. Microsoft Exchange Server
  6. SmarterMail

1. hMailServer

hMailServer is a great free option for your email needs. It’s open-source, meaning anyone can access its source code on GitHub and adapt it to different business situations.

hMailServer works with standard email protocols like IMAP and SMTP, making it compatible with many email systems. It’s known for its easy-to-use interface, which is perfect for beginners setting up a mail server for the first time.

hMailServer boosts email security with built-in anti-spam tools like SPF and SURBL. It also supports SSL encryption, making it a top choice for small to medium-sized businesses.

hMailServer is a top pick for Microsoft users because of its useful features, such as mail backup, MX backup, virtual domains, customizable settings, and virus scanning.

Thanks to its COM library, it also works well with other software, making integrating with existing IT systems or antispam tools easy.

Advantages :

  • Simple to use and install
  • It works on different platforms and is easy to connect with other systems
  • Compatible with standard protocols (SMTP, IMAP, and POP3)
  • Comes with spam protection like DNS-based Blackhole Lists (DNSBL), Greylisting, and SPF (Sender Policy Framework)
  • Supported by an active development community

Limitations :

  • It doesn’t have advanced features like those in commercial or enterprise solutions
  • It needs a graphical user interface (GUI) to operate

2. Kolab Groupware

Kolab is a top-notch open-source groupware suite for organizations that offers easy collaboration and communication. Its standout features include reliability, support for collaboration tools, email services, and calendaring.

Kolab works well with clients like Roundcube, Mozilla Lightning, Thunderbird, and KDE Kontact.

Advantages :

  • Supports IMAP4rev1, POP3, and SMTP protocols
  • Provides calendar and scheduling services
  • Features an address book for managing contacts
  • Easy to learn and use
  • Supports file sharing and real-time document collaboration
  • Includes security features such as SSL/TLS encryption, anti-spam, and anti-virus filters
  • Allows user and group management
  • Efficient traffic management

Limitations :

  • Challenging setup and configuration process
  • Few third-party integration options
  • Limited access to commercial support

3. MailEnable

MailEnable is a popular email server software for Windows computers. It has both free and paid versions to suit different needs. The free one helps save money but has fewer features than the paid versions and offers basic email services.

MailEnable is a versatile mail server that supports IMAP, POP3, Webmail, and SMTP services. It’s ideal for organizations that accommodate multiple domains on a single server and is popular for efficiently managing emails and collaboration tasks from any device.

Advantages :

  • Supports SMTP Authentication, Integrated Windows Authentication, and Relay control
  • Offers security features like Anti-Spam, PTR record checking, DNS blacklisting, and auto-banning of IP addresses
  • Includes an Inline YouTube Player
  • Scalable
  • Features a flexible Webmail Interface
  • Provides a web-based management console for easy configuration

Limitations :

  • It relies on Windows and doesn’t work with other platforms
  • It has few options for integrating with third-party software

4. Apache James

Apache James, a free email server for Windows developed by Apache Software Foundation, is named after Java Apache Mail Enterprise Server (James). Written in Java, it’s platform-independent and compatible with systems supporting Java, making it versatile.

Apache James has a modular design, so users can add or remove parts as needed. It’s built-in Java, which can work well with other Java programs, making it flexible for different situations.

Apache James includes Mailbox API, customizable email processors, and a command-line admin tool.

Advantages :

  • Works on different operating systems
  • Can adapt to both small and large email setups
  • Easy to control through JMX, REST, or command line
  • Dependable and safe for communication and emails

Limitations :

  • More challenging to learn
  • Relies heavily on community support and documentation
  • Few options for integrating with third-party software

5. Microsoft Exchange Server

Microsoft Exchange Server is a popular mail server for Microsoft users and is widely used by businesses of all sizes. It offers email, instant messaging, calendar, contacts, tasks, and advanced email management features. Developed by Microsoft, it integrates well with Windows and other Microsoft products, providing tailored solutions.

Integration with Microsoft Outlook ensures a seamless experience. Moreover, it allows organizations to combine on-premises Exchange with Exchange Online (Office 365) for hybrid solutions.

Advantages :

  • Boosts teamwork and communication with a wide range of collaboration tools.
  • Seamlessly integrates with Microsoft products like Outlook, SharePoint, and Teams.
  • Includes security measures to guard against email threats and unauthorised access.
  • Can scale up easily to meet growing needs.
  • Manages contact details for individuals and groups with address books.
  • Enables easy communication by integrating voicemail and email.

Limitations :

  • High initial setup and licensing expenses.
  • Setting up and maintaining an Exchange Server can be complex and requires expertise.
  • Relies on Active Directory for integration.
  • Needs regular maintenance.
  • Limited by on-premises nature, not compatible with cloud-based solutions.

6. SmarterMail

If you need a good email system for Windows, check out SmarterMail. It’s great for both business and personal use.

Its features include keeping your emails safe from viruses and spam, organizing your emails neatly, and letting you chat and share tasks with your team. It’s a top choice for making communication easy and secure in any group.

SmarterMail supports Microsoft Exchange ActiveSync, enabling users to sync emails, calendars, contacts, and tasks across multiple devices in real time.

SmarterMail stands out from other mail servers because it has special tools (APIs) that allow it to work with other apps and services. This makes it more flexible and better for teamwork.

Advantages :

  • Web-Based Management
  • Easy to use
  • Email services that work with IMAP, POP3, and SMTP
  • Advanced email features, including spam blocking, antivirus, and personalized folders
  • Works with ActiveSync
  • Supports API

Limitations :

  • Paid product with pricing based on mailbox count.
  • SmarterMail needs specific system requirements.

A Quick Comparison of the Best Mail Servers for Windows Server:

Feature hMailServer Kolab  Mail


Apache James Microsoft Exchange Server SmarterMail
Pricing Free, open-source Free, open-source Free & paid versions Free, open-source Paid Paid
Platforms Windows Platform-


Windows Platform-


Windows Windows
Ease of Use Easy Easy Easy Moderate Complex Easy
Cost Free Free Free Free Paid Free & Paid
Security Features Basic Good Basic Moderate Strong Strong
3rd Party Integration Good Limited Limited Limited Good Strong
Ideal for Beginners, Small Businesses Teams,Collaboration Small Businesses, Multiple Domains Flexible deployments Large Businesses Businesses, Collaboration


Choosing the right mail server for Windows web hosting depends on what you need and like.

In 2024, hMailServer will be good because of its easy interface and flexibility, while Kolab Groupware will have many tools for working together. MailEnable has both free and paid options. Apache James is good if you know Java, and Microsoft Exchange Server is best if you use a lot of Microsoft stuff. Pick one that fits your needs, budget, and how much you know about managing email systems.

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