Email has become crucial for both individuals and businesses, serving as the primary platform for communication and driving business interactions. While free email services might work for individuals, businesses must have an email hosting service. You might be wondering about an increased budget, but many cheap email hosting services are available, starting from as low as $2-3 per month.
Investing in an affordable email hosting service is crucial to ensure the security, reliability, and scalability of your business communications. While convenient for personal use, free email services like Gmail or Yahoo often lack the features and control required for professional business needs.
In this blog, we will cover why email hosting is crucial for your business, how to avoid overpaying for it and find the best option for your business.
Quick Facts:
- Approximately 43% of small businesses require upgrading an existing email hosting service when they grow.
- Around 34% of users accept email hosting security as effective against email phishing.
- Small to medium businesses report that the low monthly cost is the main reason for choosing cheap email hosting.
- More than 70% of customers or clients trust an email address with the business name (custom email address).
- Business owners say cheap email hosting with basic collaboration features has increased team productivity.
What is Cheap Email Hosting?
Cheap email hosting provides a cost-effective solution for managing your email communications. It involves using a dedicated server (either managed by a professional provider or self-hosted) to handle all aspects of your email, from sending and receiving to secure storage and efficient management.
A key benefit of cheap email hosting is the storage and bandwidth it offers. It goes beyond basic email functionality by allowing you to create custom, professional email addresses (like info@yourcompany.com) that match your domain name. This instantly boosts brand credibility and builds client trust, a significant advantage over free email services.
Professional email hosting often integrates with other business applications, including essential features like spam and phishing protection. Businesses that depend on email communication find professional hosting essential for reliable email delivery and the ability to scale as their needs grow.
Do You Need a Separate Email Hosting Service?
For website users or companies, the question is, “Why do you need a separate email hosting service when you have email hosting paired with your web hosting plan? ”
The answer is given in this example below:
For example, if your web hosting server crashes and you are using the same server for your email needs, you won’t be able to inform your customers through any email about your situation or downtime.
Besides that, bandwidth is the main factor compromised in a combined hosting plan. You will notice slow transfer speeds if you send massive emails, such as lengthy newsletters and marketing campaigns with attachments.
Websites with high traffic and demanding better performance will need a separate email hosting service to meet their business needs.
If your hosting provider offers bundled hosting, resources will be shared between website files and emails, resulting in website downtime.
However, you are already paying for web hosting, and adding a separate service may increase your budget. Choosing a cheap email hosting is a feasible option.
What Does a Cheap Email Hosting Service Provide?
Price isn’t the only factor to consider when searching for a cheap email hosting service. Sharing server resources between web and email hosting can negatively impact website performance, especially during high email traffic. Therefore, a separate, affordable email hosting service can be a better solution.
When choosing a cheap email hosting provider, you may face some challenges, but factors to keep in mind are:-
- Sufficient storage space and features like collaboration tools and customization options.
- A 99.9% uptime guarantee is highly important to ensure no downtime and that your email service is constantly available.
- A service that scales your requirements when your business grows, making upgrading to a higher plan easy.
- Security includes SSL encryption, spam filters or protection, and two-factor authentication.
- The reputation of the hosting provider is the primary factor controlling your emails. Your emails will land in customers’ spam folders if the provider has a high spam score.
- Look for 24/7/365 support from your hosting provider for quick assistance for your issues.
What Value Will Cheap Email Hosting Add to Your Business?
It is not necessary to choose a costly plan to meet your email hosting needs; AccuWeb Hosting’s affordable email hosting service provides all the options you need:
| Standard Email | Enterprise Email |
| Powerful and affordable, reliable business email! | Powerful yet simple, reliable business email! |
| Starting at $2.99/mo | Starting at $4.99/mo |
| ☑️ 10 GB Storage per Mailbox | ☑️ 30 GB Storage per Mailbox |
| ☑️ Mobile and Desktop Sync | ☑️ Mobile and Desktop Sync |
| ☑️ Custom email filtering | ☑️ Custom email filtering |
| ☑️ User aliases | ☑️ User aliases |
| ☑️ Chat via Webmail | ☑️ Chat via Webmail |
| ☑️ Integrated calendar, contacts, tasks, notes | ☑️ Integrated calendar, contacts, tasks, notes |
| ☑️ Email Forwards | ☑️ Email Forwards |
| ☑️ Spam Filtering | ☑️ Spam Filtering |
- You should avoid personal email addresses for business communication. An email hosting service allows you to create custom emails containing your business name to help you create a professional image.
- By choosing separate email hosting, you can free up the bandwidth for your website. This will improve the overall website performance and enable you to run large email campaigns without affecting your site.
- Unlike the free services, business email hosting encrypts your emails to avoid unauthorized access.
- Generally, you get a free webmail service with the email hosting plan, eliminating the need to rely on third-party services like Gmail.
- You can invest in your business communication without a significant investment. Simply choose a business email hosting with premium features suitable for businesses of all sizes.
- All of your team members can use email functionalities, such as easy collaboration, integration with other apps, and more.
- Many email hosting providers support advanced secure transfer protocols, such as POP/POP3 and IMAP, which encrypt confidential conversations.
Risks in Cheap Email Hosting
There are some risks involved with cheap email hosting if you are not careful when choosing your email hosting provider. Potential risks of cheap email hosting are:
- A provider with a poor reputation may have a high spam score, which can negatively impact your email deliverability and cause your emails to end up in spam folders.
- Some cheap hosting providers offer limited bandwidth or infrequent backups, leading to slow email performance, lost data, and disruptions in communication.
- Some hosting providers have hidden costs associated with their services. For example, they can charge extra for storage, backups, or basic support.
- Cheap services generally don’t support encryption protocols like IMAP and POP. Without these, your email communications will be vulnerable to security breaches.
Therefore, you should consider the above things when choosing a business email host.
How to Choose The Right Email Hosting Service?
Selecting the best email hosting service might be challenging. Look for services that offer premium features along with affordable prices.
- Sufficient storage and the ability to scale your resources as your business grows.
- Enough bandwidth to run campaigns and send newsletters with large attachments.
- Robust security measures like spam protection, 2FA authentication, and SSL certificates.
- Reliable data backup and recovery options to protect your crucial email data.
- Transparent pricing without any hidden costs. Free trials and easy upgrades are beneficial.
- A free control panel option for user or group management.
Get Professional Email Hosting
AccuWeb Hosting offers more than just an inbox; choose affordable, high-performance email hosting solutions to meet your business needs.
- Up to 30 GB Storage per Mailbox
- Mobile and Desktop Sync
- Custom email filtering
- Spam Filtering, and much more.
Conclusion
Cheap email hosting offers a cost-effective way to manage professional business communication. By prioritizing key features and researching providers, you can find a valuable service that meets your needs without paying a large amount. Don’t overlook the potential of affordable email hosting to enhance your business.
